Saturday
Nov092013

Special Informational Meeting Minutes – November 5, 2013

A special informational meeting of the Hidden Lakes Community Association was called to order by President Dave Beres at 6:35 p.m.  The purpose of the meeting is to explain the issues the association is facing regarding the dam which will impact dues moving forward.    There were 18 households in attendance. 

Mike Dawicki along with Reed and Chris of Lakeland Biologists reviewed the progress and their proposed 3-year plan for the lakes.  The weather has a big impact on the lakes.  This year’s cold spring did not allow for any type of treatment until the water is at least 60 degrees.  We spent $2000 more this year on treatment applications and maintenance of equipment for the lakes. 

The plan for 2014 is to be more proactive.  Lakeland will come out and check the lakes every 2 weeks to see if treatments are needed.  They will check out the aeration system on the east lake in the spring to make sure it is functioning properly.  They are suggesting that an aeration system be put into the west lake also.  The aeration system is a very important factor in keeping the lakes viable.  It would be a large investment initially (roughly $10,000), however in the long run we will save money on the cost/amount of chemicals needed. 

 Other suggestions for the activities and improvement for the association are:

  • Host a fishing tournament in late spring/early summer.
  • Build a dry dock area at the park for residents who do not live on the lakes to store their boats during the warmer season to make it easier for them to access/use the lake.
  • Install  a water mover on the northeast end of the east lake.  This would move the water around.  Apparently fish love the moving water and this would be a great area for the fishermen of the lakes!!
  • Property owners on the lakes should not have any lawn treatments applied within 30 feet of the water.  Also make sure that phosphorus is not in the treatments.
  • Property owners on the lakes should be proactive by taking care of their shoreline by cutting/pulling weeds.  Lakeland has smaller water movers available that owners could install.  

Lakeland does offer all residents a 10% discount on any equipment and native aquatic plants that they carry.

The information that Lakeland passed out at the meeting will be posted on our website, please refer to that for further information.

Roy Everett introduced Rick from Stantec.  They are the firm we have contracted with to do the dam inspection and submit a report to the DNR.  The DNR requires an inspection every 10 years.  Rick gave an overview of the final report which will be submitted to the DNR for their approval.  The report will be put on the website.  The overall structure of the dam is fair to good.  Following is the proposed timeline of required maintenance/work on the dam.

  • August 31, 2014 – Inspection, operation and maintenance plan needs to be submitted to the DNR
  • August 31, 2014 – Emergency action plan needs to be submitted to the DNR.  This is a communication strategy of who needs to be contacted and what needs to be done immediately if the dam would fail. 
  • Fall 2014 – Removal of trees, shrubs, vegetation and rodents needs to be removed.
  • Fall 2015 – Temporary repairs to the inlet and outlet structure.
  • Fall 2021 – Full replacement of the inlet and outlet structure.

A hydrology study will also need to be completed prior to the full replacement.  The study will determine what size/type of dam is needed.  The hydrology study looks at the area and how the water flows in and around the lakes.  This study will cost is estimated at $6,000 - $10,000. 

We asked Rick what his estimate for a full replacement of a similar structure to what is similar to the current dam.  His estimate is $150-200,000.  If the structure would have to be larger, we need to figure an additional $100,000.

Janet McKnight reviewed the financials and explained why the special assessment is needed.  From day one, the association should have set aside funds for big item situations like the dam repairs and replacement, unfortunately that was not done.  The special assessment of $150 home/$75 lot owner is based on the estimated amount to treat the lakes this fall and to begin establishing a reserve fund to pay for the dam repairs and replacement of the dam as required by the DNR. 

 

 

A separate account has already been established to put these funds into and keep them out of the operating funds.

The following is the amount of additional assessment – above the annual dues collected for the yearly operating funds – necessary to repair, maintain and replace the dam as required by the DNR.  The actual amount of the same replacement, tree and shrub removal, temporary dam repairs, hydrology study and other costs associated with the dam replacement and maintenance are expected to range between to range between these values.

 

The special assessment letters will be sent out in the next couple days.  The money is due January 1, 2014.

Respectfully Submitted,

  

Barb Benish, Secretary

Sunday
Nov032013

Important Neighborhood Association Member Notice!!

Fall greetings to all of our neighbors! 

Your Hidden Lakes Neighborhood Association board has been hard at work discussing some key issues facing us all in the years to come.  We would like to ensure that you are all well-informed about our lakes and the dam, and also the upcoming fall park cleanup!  This is your opportunity to ask questions, voice your opinions, and ask our panel of board members and advisors any burning questions that you may have about the future of our neighborhood.

Below are important notices:

1.)    A special assessment of $150 per house/lot will be due by January 1st.  This assessment is in preparation for DNR-issued dam repairs and also an additional fall lake treatment.  Please watch your mailboxes for payment information.

2.)    We will be holding a neighborhood member meeting on Tuesday, November 5th from 6:30 P.M. – 8:00 P.M. in the large conference room at the Mukwonago Public Library – 511 Division St.  This meeting will be to inform residents about the existing 3-year lake improvement plan (which can be found on our website at www.hiddenlakesvernon.com on page 2 of the news section), and also to discuss the dam repair plan in response to the DNR’s inspection. We will welcome representatives from Lakeland Biologists as well as Stantec Engineering to assist in fielding questions and explaining these issues.

3.)    We are requesting volunteers to help in our final Hidden Lakes Park Cleanup Day on Saturday, November 9th from 8:30 A.M. – 10:30 A.M.  Please email Lindsay at hiddenlakesassociation@yahoo.com if you would be willing to help.  Or just show up!

Do we have your email address?  If you are not sure, please send a quick email to us at hiddenlakesassociation@yahoo.com.  We will be starting a monthly newsletter for neighborhood residents, and having an email address on file helps us cut down on paper and postage costs!

We hope to see you at the meeting in November.  Your feedback and attendance is very important to ensuring we as a board are acting in everyone’s best interests!

Sincerely,

Your Hidden Lakes Neighborhood Association Board

Friday
May032013

Work Time at the Park!

On Tuesday, May 14th at 6:00 PM we will need all the help we can get.  Bring a rake!  Bring a shovel!  We need to take care of a few things like raking, scraping paint, fixing the shed doors and cutting down a couple of small trees.  If we all work together we can take care of this in a few hours.

Remember the donation of you time will help us keep the dues down.

Friday
Mar152013

Annual Meeting Minutes – February 18, 2013

The February 28, 2013, Annual Meeting was called to order by President, Dave Beres, at 7:05 p.m. All board members were present. There were 19 households in attendance.

2012 Meeting Minutes - Barb Benish read the meeting minutes from April 3, 2012. Motion to approve the 2012 meeting minutes was made by Charlotte Everett and seconded by Mike Dawicki followed by a unanimous voice vote.

Lake Maintenance – Greg Jolliff introduced Joe from Lakeland Biologists. In 2012, Lakeland Biologists replaced an air compressor and repaired the air system. They also treated the lakes with chemicals to help control weeds and algae. Some progress was made on the water quality of the lakes, but because of the unusual weather we had, the results weren’t as good as expected. Hopefully, this will be a “normal” summer and we can get back on track for their projected 3 year lake management plan.

One additional suggestion to help the fish population/size would be to have a fishing jamboree for the residents to fish out the intermediate sized fish.

Park Maintenance – We need someone to take responsibility for maintaining the park. Anyone willing to help out a couple hours a month would be greatly appreciated – please contact the Board if you are interested. Dave did get an estimate to re-roof the pavilion and cover the wood with aluminum from a local contractor. The bid was for $1920.00. If anyone knows of a contractor who would like to bid on the project, please let us know.

Dam Committee – Roy Everett and Randy Johnson reported on the dam inspection. The DNR requires it to be inspected every 10 years – it is due by August of this year. The dam was inspected on February 5 by Stantec. Once the snow is gone, they will come out again to complete the inspection. They will then complete the paperwork needed to be submitted to the DNR. Once the DRN reviews the information submitted by Stantec, they will determine what repairs (if any) need to be done and when the repairs need to be completed by. We do know that three trees will have to be removed.

Depending on what repairs and the cost of the repairs is determined by the DNR, a special meeting may be call to discuss the situation.

Audit – Janet McKnight reported that she performed an audit of the2012-13 treasurer’s records and everything is in order.

Budget – Sandy Jolliff presented the proposed budget for 2013-2014 (posted on website). Increases are in the yearly budget for lake maintenance and equipment repairs, legal advice, and dam inspection and repairs. Therefore, annual dues will need to be increased to $230 for a property with a home and $115 for a property without a home to cover these expenses.

A motion was made by Jon McKnight to approve the budget with annual dues being $230/$115 for 2013. Mike Hincak seconded the motion. Voice vote – 16 yes / 3 No – budget passed.

Open Topics

 Question was raised of why there are no names or phone numbers listed on the Hidden Lakes letterhead. Dave said if anyone needs to contact the board, they can send an email to hiddenlakesassocation@yahoo.com or via regular mail to the PO Box 386 address. There is a link to the email address located on the website www.hiddenlakesvernon.com

 Janet McKnight recommended that the Association establish a separate account for “dam maintenance.” This way we can build up money in this account for future dam inspection and repairs. The Board will take this under consideration after the DNR determines what type of repairs are needed after this year’s inspection.

Open Board Positions – There are 2 open Board positions – President (Dave Beres needs to step down because of health reasons) and Vice President (Darin Taft will be moving). There was no one at the meeting that volunteered to take over these positions. If anyone would like to fill one of these positions, please contact the Board.

With no further issues, meeting was adjourned at 8:10 p.m.

Respectfully Submitted,

Barb Benish, Secretary

Saturday
Jan262013

Annual Meeting - February 18th at 7:30 PM - Vernon Lutheran Church

The annual meeting of the association will be held on February 18, 2013 at 7:30 PM.  Location is the Vernon Lutheran Church.  An agenda will be mailed out soon.

Dues for this year should be paid by April 1st.  The date was changed from August due to cash flow issues in relation to the lake and mowing.